On Wisconsin Club

Board Meeting Minutes


September 5, 2019 - 3:00 pm Location:

Hibiscus Rec Center Attendees:

Wanda Lund, Pam Lorenz, Jim Krause, Vern Peterson, Joe Wesolowski

Topic Presenter

Secretary’s Report from May 2019

Minutes were not approved as the club’s secretaries were not present. Pam will check with Linda, Pearl and Susan Smith to determine the status of the minutes.

Treasurer’s Report

The club currently has a balance of $4362.00 as of September 5, 2019. Vern presented a template for future treasury reports. Expenses and income will be assigned to various cost centers.

Old Business

 May 2019 Evaluations

There were no evaluations collected from the May 2019 event Trivia with Tom Gourlay.

New Business

 Name Badges and Stickers – Renewals for 2019

 Renewal push for 2019

Renewals and Membership - Currently, there are 275 paid members for the 2019 year. Paid membership is only 58% of total members tracked. The membership committee will be present at the door for all events to try to intercept non-paid members. We will need to have multiple membership people at the door to prevent backups. Effective membership year 2020, dues will increase to $10.00. Additionally, the club will begin charging a $5.00 guest fee effective with the October meeting. Attendees can either target the $5.00 as a guest fee or join the club.

On Wisconsin Club

Board Meeting Minutes

Baseline Golf Outing

Joe Wesolowski and Cindi Stewart are planning this event. The golf outing is scheduled for Saturday, November 16, 2019 with an 8:00 am shotgun start. The cost to players for prize money is $5.00 and green fees with a cart are $24.95/person. There will be several opportunities for additional prizes such as closest to the pin and longest drive winners for both men and women. Four etched tumblers will also be prizes. Winning prizes will be determined once a final roster is finalized. Wanda will be commandeering a beverage cart with the proceeds targeted to a charity of the clubs choice. Baseline golf course and Pasta Faire reservations have been confirmed. Pam will develop a flyer to use at the September meeting.

September Wine Bingo

Only 14 tickets were sold as of September 5, 2019. Wanda will send out an additional flyer to membership suggesting friends and family attend. Cost is $10.00 and will be hosted by Ric Mitchell’s Juke Box Bingo. Prizes will be wine and beer. Wanda is in charge of purchasing the wine and beer. Pam and Wanda will collect the food of cheese, fruit and crusty bread.

October Poker Run, Halloween Party and Music with Lisa Coan

Cost for this event is $10.00. Attendees will have the option to participate in the poker run, the Halloween party and entertainment or both. As of now, the food is pizza but will be discussed further once Connie Handlos returns. Lisa Coan will provide entertainment to include the audience. Prizes need to be determined for the poker run as well as costume contents.

November Fundraiser Event

Charity will be determined by club membership. Wanda will instruct attendees at September and October events to suggest charities on the back of evaluations. Comedian Mary Ellen Hooper will provide entertainment. The event will have a tailgate theme. Food will be hamburgers, bratwurst, beans, potato salad and dessert. Volunteers are needed to grill the burgers and brats.

December Holiday Event

This event will take place on Wednesday, December 4, 2019 to reach as many members as possible before people leave for the holiday. Entertainment will be provided by an Elvis Presley impersonator. Little Bits is reserved as the caterer. Additional details forth coming.

On Wisconsin Club

Board Meeting Minutes

Events for 2020

Details for the 2020 events will be vetted once Susan Smith, entertainment director and Connie Handlos, food director return to the villages. A separate meeting will be schedule to determine food and costs to members. Entertainment has been booked with the exception of the May 2020 event.

Additional Discussion

How to make new members feel welcomed? Wanda suggested that beads be placed on every table and new members sit at the beads to better integrate with current members. A survey conducted last year, indicates people like active games. Can more be planned? All of the 2019/2020 season events already have entertainment booked with the exception of May 2020.

Wanda is planning an ice breaker for Bingo night.